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College Policies

SCHOOL RULES & POLICIES

We take pride in the fact that we are a serious institution for serious minded students.  We want our students to know what we expect before they enroll.  Our graduates reflect the quality of our training and the professionalism they develop while students here.  One the greatest compliments we hear from prospective students who have talked to professionals about our school is that “If  you are serious about learning the most you can, the Academy is the school to go to, but if you want to play, keep in mind that the Academy is not a sand box”.

Enrollment in the Academy shows that you intend to conform to both the letter and the spirit of the Rules and Regulations published by the Academy while enrolled.  Rules and Regulations are part of all phases of our lives.  We intend our Rules and Regulations to promote an environment that is conducive to learning and foster the type personal habits and behaviors necessary for a successful career in cosmetology related professions.  When a student breaks any school policy, rule or regulation, a demerit(s) may result.  Students can be expected to be sent home for the remainder of the day as well.  The number of demerits will depend on the nature and seriousness of the violation.  Students who accumulate 6 demerits will be suspended for three days.  Students who accumulate 12 demerits will be suspended for a week.  Any student accumulating 19 or more demerits will be counseled by one of the owners to determine if the student should be withdrawn.

Periods of suspension of less than eight consecutive class days will be charged as regular absences.

(1) The State Board examinations are given in English only.  To help promote proficiency in English, no other language is permitted within the school’s premises (on or off the clock) in conversations among students or staff.  Accommodations for clients is permissible.

(2) All students must clock in and be scheduled classes promptly at the designated times.  Any time you leave the premises of the Academy (defined as the school facility itself and the break area immediately outside the student lounge), you must clock out.  Each student is responsible for being in his/her assigned seat before the beginning of instruction ready to take notes and prepared for class.  The student is responsible for supplying notebooks, pens, pencils, etc., and for organizing his/her class material.

(3) Students much punch in when they arrive and punch out any time they leave the premises of the school (defined as the school facility itself and the break area immediately outside the student lounge).  No one should punch anyone else in or out.  6 demerits.

(4) Students attending 7.5 hours or more in a day and who arrive on time are allowed one ten minute break in the morning (between 9:50am and 10:45am) and one ten minute break in the afternoon (between 2:30pm and 3:30pm) on the clock provided they return from lunch on time.  PM students are allowed one ten minute break (between 8:00PM and 8:45PM) on the clock.  Students must punch out at any other break.  All breaks (including lunch) are coordinated and/or cleared by the instructor.  Students must clean up their work area prior to being allowed to take any break.  Any discrepancies arising when clocking in or out should be brought to the attention of the instructor that day (adhering to the guidelines on pages 5-6 in this handbook).  Any time a student leaves his/her assigned work area (whether to go on a break, lunch, or for the day), the instructor must be notified.  1 demerit.

(5) If you are going to be late, yo must call before the start of your scheduled class.  Tardiness and absenteeism are not acceptable.  Anytime a student knows s/he is going to be late or absent, s/he must cont\act the school before the scheduled start of class to explain her/his absence/tardy.  The school has a voice box which operates 2 hours a day and a message can be left at any time.  If a student misses more than one consecutive day, that student must call and talk to her/his instructor or a school administrator in person to explain they s/he will be out.

(6) A student who is absent or who has neither informed her/his instructor nor called the school before the class starts the day of the absence will be assessed two demerits.  A student who is tardy without advanced notice and/or who has been tardy three times in any six weeks period will receive a demerit.

(7) Students will not be charged absences if required to appear before a court (as a witness or juror) or enter temporary (annual) military duty provided documentation for such is given to her/his instructor or school staff member.  A student who misses to “shadow” (defined as visiting a salon to observe how it operates) when arranged by the school will not be charged absent hours provided the student provides documentation that the shadowing was accomplished.  Students participating in contests sponsored by the school will have the related absences removed.

(8) Students missing a test, quiz, practical exercise, etc., because of an absence need to make up the missed work as soon as possible when they return.  Failure to do so sill result in a grade of “0″ being recorded until the work is made up.

(9) Students are not allowed to receive visitors during regularly scheduled hours nor are they permitted to visit other students during class/clinic hours.

(10) Telephone calls will be limited to those of an emergency and received through the office phone.

(11) Students cannot expect to make or receive routine phone calls on the school’s business phone system or use personal cell phones within the premises of the school’s facilities.  Not only is the use of cell phones in the facilities rude and disruptive, it also facilitates the opportunity to cheat through “texting”.

(12) Students must wear a full (calf) length lab coat the is buttoned all the way up (neck to calves) as well as a name tag identifying them as a student.  Optionally, an official school t-shirt may be worn.  Cosmetology students must wear a black lab coat, black pants/slacks or knee length skirt (if skirt is worn, black tights or hose must be worn), and black or brown solid leather shoes that cover the entire foot.  Esthetics and Nail students must wear white lab coats (or school t-shirt) and all whites, including white leather shoes that cover the entire foot, as well as a name tag identifying them as a student.   All clothes must be clean and neat.  No jean type material is acceptable.

(13) Students are to be polite and friendly at all times with clients, school officials, and fellow students.  The guideline is that of “treating others as you would like to be treated” is to be followed.  Keep in mind that any behavior that is offensive to anyone else should be avoided even if you personally don’t find such behavior offensive.

(14) Each student is to maintain her/his assigned area in a neat and orderly manner at all times.  Students must observe good habits of personal hygiene, sanitize and disinfect their tools and work area while in school.  2 demerits.

(15) Periodic inspection of personal appearance and tools/equipment condition is conducted on a routine basis.  All containers (including drink cups) must be properly labeled to identify their contents.  Cleaned and disinfected tools/equipment must be stored in a clean, closed container identifying them as “clean” while tools/equipment that have been used must be stored in a container identifying them as “used” until they are re-cleaned and disinfected.  Only the tools/equipment necessary to perform regular services should be brought onto the clinic floor or necessary for class should be brought into the classroom. While lockers (which may be shared by two students) are provided by the school, students are responsible for providing locks to secure the lockers and or kits.

(16) Students must leave all school property (including texts and tools/equipment) at the school.  A student may receive temporary permission to take a particular text(s) home for the purpose of preparing for the next class.

(17) Students may not bring crafts, games, or unrelated reading material to school Any spare time a student has should be devoted to advancing her/his knowledge.

(18) Students are required to perform the duties prescribed on the duty list each day prior to leaving for the day and to sign the sheet indicating such compliance 2 demerits.

(19) A student’s work (whether it be tests, practical, or clinic activity) is an individual effort accept when authorized by an instructor.  No student should seek or offer another student assistance in performing such work, nor should a student seek credit for work performed by another student.  6 demerits.

(20) No smoking is permitted in the facilities.  Smoking is permitted in the break area outside of the student lounge.  Smokers are expected to clean up after themselves and cleaning does not mean grinding the “butt into the ground”.

(21)Eating is only allowed in the student lounge, staff office areas, and the instructors lounge.  With the instructor’s permission, drinking non-alcoholic beverages is permitted anywhere in the school provided the container is properly identified.  Students, instructors and staff are expected to clean up after themselves.

(22) The use of profanity and other common vulgar expressions or behaviors are not acceptable in any professional environment such as ours.  Further behavior and or conversations with sexual connotations are not appropriate.

(23) Alcoholic beverages are not to be brought into the school or consumed during school hours.  A student who is under the influence of any intoxicant while in school presents a safety hazard.

(24) We will not tolerate the unlawful conversion (theft) of the property of the school, an instructor, a staff member, or another student.  Any student who conspires to steal, takes part in or receives stolen property is subject to immediate and permanent expulsion.

(25) Any student who participates in or conspires willfully and/or wantonly to damage or destroy the property of the school, a staff member, an instructor, or a student is subject to immediate and permanent expulsion.

(26) The Academy conforms to the “Anti-Drug Abuse Act” of 1988 and the “Drug Free Schools and Campus Act” of 1989.  Students who are intoxicated or under the influence of any drug that interferes with their performance in school will be sent home. Each student agrees to refrain from the use, possession, or distribution of prescribed drugs or other controlled substances (including marihuana) while in school.  A minimum of 6-demerits will be assigned for any infraction.  As a participant in Title-IV Funds, the school has agreed to maintain an environment that is free of these substances.  Any student who comes to school under the influence of any controlled substance or about whom reliable information becomes known to the school concerning a student using, possession such while on campus must agree to voluntarily participate in a drug program.  Failure to agree to such participation or follow through with actual participation, will result in the school referring the student to proper authorities for prosecution and subject the student to expulsion if warranted.  Further if the same student is involved in a second offense while in school, the matter will be reported to proper authorities and be subject to expulsion if warranted.  Any attempt to distribute any controlled substance while in school will result in the student engaging in such behavior being expelled and reported to the proper authorities.

(27) No weapons are allowed on campus

(28) Threatening any other person is not permitted.

(29) Fighting is not tolerated.

(30) Daily duties will be completed at least twenty minutes before the student leaves for the day.

(31) Student complaints will be registered with appropriate personnel according to the Internal School Complaint Procedure outline in this handbook (pages 3-4)

RULES FOR CLINIC OPERATIONS

1)  The purpose of clinic training is twofold, (a) to help the student gain confidence in his/her technical abilities by doing services on clients, and (b) to prepare the student for the world of work  by simulating as closely as possible the conditions encountered in a professional establishment.  Students assigned to the clinic must behave professionally and are to stay at their assigned stations unless they are escorting a client from the front ‘ desk or to it, when they are in the back bar or dryer area with the client, or when they are securing the necessary chemicals to do a service or they are on an approved break.

2) Students assigned to the clinic need to check with the front desk for services prior to going on any break.

3)  In keeping with a professional atmosphere, a student assigned to the clinic must stay busy, either working on his/her client or working on class exercises.  All unnecessary conversation should be kept to a minimum.  Above all else, the clinic is not a break area. Students must not visit nor chit chat with each other, nor should they congregate around the station of another student.

4) One student will be assigned to the dispensary and one to the color closet on a daily basis.  While assigned, you must maintain the dispensary according to the guidelines which are posted therein.

5) Students may not refuse to perform any request (related to their training) an instructor or staff members asks them to do.  Any student refusing to perform a service will be sent home for the remainder of the day

6)  Clients should receive the same respect and professional treatment they would expect to receive in a premium establishment.  1 demerit.

7) Once informed that a client has arrived, the student assigned to the client should greet the client at the front desk and secure the floor ticket from the front desk operator.  No client should be walked away from the front desk until either the front desk operator or the student has prepared a floor ticket.

8) After reviewing the ticket, a summary of the service to be done should be entered on the floor log (maintain in the color closet).  The control number from that log should then be entered on the floor ticket.

9) The client should then be walked back to the student’s station and the exact nature of the service should be discovered.  During this “consultation”, the student should assure the floor ticket has been filled out completely as far as possible and that the client has signed the release on the bottom of the floor ticket.  Remember, before any service is begun, the student doing the service’s name and ID#, the client’s complete name and address (unless the address is on file), and the nature of the service to be performed must be filled out on the floor ticket

 

Before any hair service should be attempted, an examination of the scalp should be performed.  If the student believes there is a reason the service should not be performed, the instructor should be discretely called over to evaluate the situation.  In all cases, sensitivity for the clients feeling will be shown.  2 demerits

Prior to beginning any nail service, the condition of the nails and surrounding skin will be checked.  If there is any indication that the service should not be undertaken, the instructor will be discretely called over and make an evaluation.  Again, any time a service is refused by an instructor, discretion will be maintained.  2 demerits.

Prior to beginning any skin service, a client consultation must be completed and if any skin irregularities are noted, the instructor should be informed.  .  Again, any time a service is refused by an instructor, discretion will be maintained.  2 demerits

 

10) Each student should be familiar with our pricing policy in regard to clients, family members, and student services.  These prices are updated periodically and students are informed of changes as they occur  The approximate price for the complete service should be discussed with the client before beginning the actual service.  2 demerits.

11)  While doing a service, the student should explain to the customer what products she or he is using and what she or he is doing with the goal of having the client in the position that she or he can maintain the style between services.   Before leaving, the student should attempt to book the client’s next service.

12) The practical assignment will be graded by the instructor for work on manikins and clients as the service is completed.  If the student fails to have the work graded at that time, no grade can be assigned.

13) Practical and clinic exercises will be graded based on five criteria.  The nature of the criteria will depend on the nature of the task but in all cases will include safety and sanitation.  Each criteria will be graded separately by “bench-marking” the performance level.  In doing this, the first evaluation will assess if  the work in that one area superior.  Superior work reflects a thorough knowledge on the part of the student and is almost perfect.  If it is, a grade of  “5″ will be recorded.  If not, the second evaluation will assess if the work is unsatisfactory.  Unsatisfactory work has numerous procedural errors and/or is sloppy.  If it is, a grade of “3″ will be recorded.  If neither a “5″ or “3″ has been recorded, a default grade of “4″ will be recorded to reflect satisfactory work on the part of the student.  In this sense, average is work that is neither superior or unsatisfactory.  The quality is at or above the  minimum standards necessary..  The total of the five separate criterial will be  multiplied by 4.  In the case of work on clients, the final grade assigned on the floor ticket. Students’ will not be given credit toward graduation for those services with a grade of “U” or for which the ticket has not been properly filled out.

14) No student should ever suggest or hint that a customer should pay him/her a tip.  In fact, the word TIP is never to be used around the customer.

15) The student should be with the client when she or he goes to the front desk and should stay there until the customer receives her/his change.  2 demerit.

(16)  Students will clean their work area–including the sink, tables, etc.–and any tools used to do a service before accepting their next client.  2 demerit.

(17)  To assure an adequate number of students on the clinic floor at all times, morning breaks,  lunch periods and afternoon breaks must be coordinated and assigned by the clinic instructor who maintains a sign in and out sheet.  Students must have the clinic instructor’s approval and sign out on this sheet ‘before leaving for lunch.  2 demerits.

 

Anytime a student desires to take longer than thirty minutes for lunch.  She or he must receive approval from her/his instructor.  2 demerits.

If a small group of students would like to arrange their lunch together on an occasional basis to celebrate a special event, arrangements must be made with the clinic instructor at least a day in advance.  The clinic instructor’s priority must be assuming that the clinic is adequately covered and such an accommodation may not be always feasible.

 

Remember, if a student falls to clock out for lunch sometime during the day, the computer will automatically charge the student sixty minutes.  If a student elects to skip lunch, she or he should clock out for at least one minute sometime during the day.

18) No break may be taken while a client is being serviced.  3 demerits.

19) If a student does not plan to stay for her/his entire scheduled time, ideally advanced notice of at least one day will be given.  In all cases, the student must inform her/his instructor as soon as she or he is aware of the fact that she or he needs to leave early.  Upon receiving the instructor’s permission, the student must also inform the front desk of her/his plans if she or he is assigned to the clinic floor that day.  2 demerits.

20)  No student service will be performed on any student without the prior approval of the instructor.  No cosmetology student service will be performed until after lunch.  To be eligible for a student service, the student must be caught up in their requirements and have attended school regularly.  All student services must be paid for in advance of the service being performed.  Before beginning such a service, the instructor must sign his/her name on the floor ticket indicating that it has been approved and who has been approved to do the service.  2 demerits.

Client services always take precedence to a student getting a service.  An additional. condition for receiving a student service is that the student must be willing to interrupt the service to do a service on a client.  2 demerits.